Privacy Policy PTWP EC

Privacy Policy – information clauses concerning the processing of personal data in relation to the use of websites or their services

This Privacy Policy contains information concerning the processing of personal data in relation to the use of websites maintained by PTWP-ONLINE Sp. z o.o. (PTWP OL) or the services they make available, particularly those provided by companies from its capital group (PTWP Group), such as Polskie Towarzystwo Wspierania Przedsiębiorczości S.A. (PTWP SA), PTWP-ONLINE Sp. z o.o. (PTWP OL), Publikator Sp. z o.o. (Publikator).

The Privacy Policy contains all the information required by the provisions of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR).

The Privacy Policy also outlines some of the terms and conditions for using the websites and the services that they provide.

Information clauses concerning data processing are divided into groups depending on the website or the services used by the Internet user, as follows:

1. Visiting and browsing websites.
2. Creating and maintaining web accounts.
3. Signing up and participating in events.
4. Newsletters and alerts.
5. Magazine subscriptions.
6. Information about rights.

1. Data processed in connection with visiting and browsing websites

Data: IP addresses, cookies, and other similar data about user activity and devices.
The data are controlled by PTWP Event Center Sp. z o.o. Contact details: Plac Sławika i Antalla 1, 40-163 Katowice, odo@ptwp.pl
The data are processed in order to:
1. ensure comfortable website use,
2. monitor violations,
3. inform about content and services provided by companies belonging to the PTWP Group or the controller's partners, a full list of whom can be found here,
4. provide advertising space, conduct marketing campaigns, customize ads and adapt content to user interests,
5. conduct statistics and perform quality and efficiency measurements,
6. manage refunds and secure claims.
The data are processed in order to achieve the above-mentioned goals, which follow from the legitimate interests of the controller or third parties.
The legitimate interests of the controller include the need to continually raise quality, increase availability and the number of people who visit the websites or use their services, including free of charge, as well as to improve the attractiveness of advertising space for advertisers and their audiences.
The controller may disclose the data to other parties only when requested to do so by legally authorized entities or where such disclosure is necessary to secure the aforementioned objectives, e.g. to entities that provide hosting and IT services, advertising space sales or sales support on our websites.
The controller shall store the data only for such time as is necessary to secure the aforementioned goals, no longer than until an objection is filed against their processing.

2. Data processed in relation to creating and maintaining web accounts

Data: first and last names, name of company/institution/organization/editorial office/university, position/student, landline number, mobile number, city, postal code, voivodeship, street, country, login data (e-mail and password). For some services, also a photograph. Using certain services targeted at specific industries or specializations requires setting up a user account, which may entail the processing of additional data, such as information about agricultural farm ownership, connections to the furniture/bathroom industry, possession of the title of architect or doctor and professional licence number.
Whenever users sign in to their account via another platform that verifies and authenticates their identity, we also receive data from the entity providing the service, i.e. Facebook, Google, or LinkedIn.
If services provided through the account require the handling of data other than those processed in relation to the account as such, the processing shall also be subject to terms and conditions specified in the sections of this Privacy Policy that concern the service in question.
The data are controlled by PTWP Event Center Sp. z o.o. Contact details: Plac Sławika i Antalla 1, 40-163 Katowice, odo@ptwp.pl.
The data are processed in order to:
1. ensure the comfortable use of websites and their services, especially via a single platform (without the need for separate login data and repeated data recording for different services),
2. verify user identity to monitor violations or verify eligibility to access certain content or services,
3. inform about content and services delivered by companies belonging to the PTWP group or the controller's partners, a list of whom can be found here,
4. conduct marketing campaigns, customize ads and tailor content to user specialization, industry or interests,
5. conduct statistics and perform quality and efficiency measurements,
6. manage refunds and secure claims.
The data are processed in order to achieve the above-mentioned goals, which follow from the legitimate interests of the controller or third parties.
In the case of some services, data or processing types, users shall be requested to give a separate consent. In such cases, the data shall be processed based on the consent of the person they concern.
The legitimate interests of the controller include the need to continually raise quality, increase availability and the number of people who visit the websites or use their services, including free of charge, to improve the attractiveness of advertising space for advertisers and their audiences, and to ensure a single web platform with access to many services.
The controller may disclose the data to other parties only when requested to do so by legally authorized entities or where such disclosure is necessary to secure the aforementioned objectives, e.g. to entities that provide hosting and IT services, advertising space sales or sales support on our websites.
The controller shall store the data only for such time as is necessary to secure the aforementioned goals, no longer than until an objection is filed against their processing.

3. Data processed in relation to event registration and participation

Data: first and last names, e-mail address, name of company/institution/organization/editorial office/university, position/student, country, postal code, city, voivodeship, landline number, mobile number, login data (e-mail and password). Also includes photography for some services.
The data are controlled by PTWP Event Center Sp. z o.o. Contact details: Plac Sławika i Antalla 1, 40-163 Katowice, odo@ptwp.pl
The data are processed in order to:
1. register users for events and set up individual user accounts in the registration system, which will allow users to modify their data and access other services provided by companies belonging to the PTWP Group,
2. verify user identity at the entrance to venues, as well as to print and issue a special ID card,
3. additionally verify user identity at the entrance to venues or restricted access zones (Premium Zone/VIP Zone, etc.),
4. assist in accommodation booking and payment,
5. allow users to organize meetings between registered event participants through a dedicated mobile messenger (available as an additional service),
6. advertise services and allow PTWP Group companies to communicate with the user through written or electronic correspondence or via telecommunication devices (phones, texting),
7. disclose the data to event organizers, partners and sponsors to enable them to communicate with the user or advertise their services through written or electronic correspondence or via telecommunication devices (e.g. phones, texting); the data of such entities shall be published and updated on an ongoing basis on dedicated event pages or in information materials; (data from the accreditation form for the media will not be made available to partners and sponsors of the event for the above-mentioned purposes and will not be made available to the event organizers for marketing purposes),
8. conduct statistics and perform quality and efficiency measurements,
9. manage refunds and secure claims.
The data are processed in order to achieve the above-mentioned goals, which follow from the legitimate interests of the controller or third parties, as well as to fulfil the contract or take action requested by the user before the contract is signed (objective mentioned in c.iv and c.ix.)
The legitimate interests include the need to continually raise quality, increase event availability and turnout, allow participants to communicate with one another, provide sponsors and partners with participant data, ensure free access to the event to a broad public, provide information about services delivered by other companies belonging to the PTWP Group or their partners and sponsors, and boost the attractiveness of advertising space for advertisers and their audiences.
The controller may disclose the data to other parties only when requested to do so by legally authorized entities or where such disclosure is necessary to secure the aforementioned objectives, e.g. to event organizers, partners and sponsors; lists of such entities shall be published and updated on an ongoing basis on dedicated event pages or in information materials.
The controller shall store the data only for such time as is necessary to secure the aforementioned goals, no longer than until an objection is filed against their processing.

4. Data processed in relation to newsletter and/or alert subscriptions

Data: only the e-mail address may be processed in relation to newsletter subscriptions (if the user does not submit other data).
In the case of alert services, users shall be required to set up an account and provide additional data to certify their eligibility to access content targeted at specific industries or specializations; in such cases, the terms and conditions of data processing in relation to creating and maintaining an account, as outlined in point 2 of this Privacy Policy, shall also apply.
The data are controlled by PTWP Event Center Sp. z o.o. Contact details: Plac Sławika i Antalla 1, 40-163 Katowice, odo@ptwp.pl
The data are processed in order to:
1. send requested newsletters and/or alerts; verify eligibility to access certain content or services,
2. advertise services and allow PTWP Group companies to communicate with the users ordering newsletter and/or alert subscriptions,
3. customize ads and tailor content to user interests,
4. conduct statistics and perform quality and efficiency measurements,
5. manage refunds and secure claims.
The data are processed in order to fulfil the contract or take action requested by the user before the signing of the contract (objective outlined in c.i. and c.v.), as well as to accomplish the above-mentioned goals that follow from the legitimate interests of the controller or third parties.
The legitimate interests include the need to raise quality, improve the availability and attractiveness of newsletters, alerts, and other information services provided by the PTWP Group, increase the number of subscriptions, and boost the attractiveness of advertising space for advertisers and their audiences.
The controller may disclose the data to other parties only when requested to do so by legally authorized entities or where such disclosure is necessary to secure the aforementioned objectives, e.g. to entities that provide hosting and IT services, advertising space sales or sales support on our websites.
The controller shall store the data only for a time necessary to secure the aforementioned goals, no longer than until an objection is filed against their processing.

5. Data processing in relation to magazine subscriptions

Data: e-mail address, password, first name, last name, name of company/institution/organization/editorial office/university, position/student, address.
If the subscription of this service is ordered online, users shall be required to set up an account and provide additional data to certify their eligibility to access content targeted at specific industries or specializations; in such cases, the terms and conditions of data processing in relation to creating and maintaining an account, as outlined in point 2 of this Privacy Policy, shall also apply.
We may receive additional data from payment operators (e.g. data concerning payment status).
The data are controlled by PTWP Event Center Sp. z o.o. Contact details: Plac Sławika i Antalla 1, 40-163 Katowice, odo@ptwp.pl
The data are processed in order to:
1. deliver the order and carry out the payment; verify eligibility to access specific content or services,
2. advertise services and allow PTWP Group companies to communicate with the users ordering the service,
3. customize ads and tailor content to user interests,
4. conduct statistics and perform quality and efficiency measurements,
5. manage refunds and secure claims.
The data are processed in order to fulfil the contract or take action requested by the user before the signing of the contract (objective outlined in c.i. and c.v.), as well as to accomplish the above-mentioned goals that follow from the legitimate interests of the controller or third parties.
The legitimate interests include the need to continually raise quality, improve the availability and attractiveness of the service and other websites and services provided by the PTWP Group, increase the number of subscriptions, and boost the attractiveness of advertising space for advertisers and their audiences.
The controller may disclose the data to other parties only when requested to do so by legally authorized entities or where such disclosure is necessary to secure the aforementioned objectives, e.g. to entities that provide distribution, shipment, advertising space sales or sales support services.
The controller shall store the data only for such time as is necessary to secure the aforementioned goals, and no longer than until an objection is filed against their processing. In the case of objectives specified in c.i and c.v, until the expiry of the statute of limitation for the relevant claim.

6. Information about rights
Users whose personal data are processed have the following rights:

to request access to their data,
to request that their data are corrected,
to request that their data are erased,
to request that their data are transferred,
to request that the processing of their data is limited,
to not be subject to automated decision-making, including profiling,
to file an objection to the processing of their data,
to file a complaint with respect to data processing with the appropriate supervisory body.

Should you have any queries or comments with regard to data processing on websites or in relation to services that they make available, do not hesitate to contact the data controller at odo@ptwp.pl.